Bay Quilters Inc. Privacy Policy

This privacy policy is designed to give you a greater understanding of how we collect, use, disclosure and otherwise handle personal information you provide as a member of our guild, through our website or any other form of communication you may have with us. References to ‘Bay Quilters’, ‘we’, ‘us’ or ‘our’ are references to Bay Quilters Inc (as defined in the Associations Incorporation Reform Act 2012 (Vic).

We may amend this privacy policy from time to time. The current version will be posted on our website at www.bayquilters.com.au/privacy-policy. All amended terms will automatically take effect immediately on posting.

In becoming a member of Bay Quilters or accessing the Bay Quilters website or otherwise providing us with your personal information, you agree to the below privacy policy conditions and consent to the collection, use and disclosure of that information in accordance with this privacy policy and the Privacy Act 1988 (Cth) as amended (including the Australian Privacy Principles) and other applicable privacy laws.

Personal information we collect from members and website visitors

Personal information is any information about an identified individual or an individual who is reasonably identifiable, whether the information is true or not and whether the information is recorded in a material form or not.

We collect limited personal information from each Bay Quilters member at time of joining and/or when updated by a member. This membership information is limited to your name, contact information for you (name, address, email address and phone number) and your emergency contact (name and phone number) and your month of birth.

Collection of personal information

We collect personal information that is necessary for our group activities and promotion of the group. We may do this in the following ways:

• directly from you when you join using a form that you fill in and provide to us
• logging in to our website when you may update your contact information
• through our website as a non-member (visitor).

If you receive information from Bay Quilters, it is because you are a member, have asked to hear from us, agreed to join our mailing list, or a friend or colleague has requested information on your behalf. If you wish, at any time you can be removed from our database.

The main purposes for which we collect, hold, use and disclose personal information include:

• to contact you as a member
• to verify your identity as a member
• to outline our local and activities to prospective and existing members
• address or respond to any requests from you.

We may also use your personal information for purposes related to those described above which would reasonably be expected by you. We will not use your information for purposes other than those described above unless we have your consent or as permitted by law, including for law enforcement or public health and safety reasons.

Overseas disclosure of information

Bay Quilters does not store personal information outside of Australia and does not disclose personal information to any third parties out of Australia.

Security of information

Bay Quilters treats any personal contact details collected as a result of membership or enquiries in the strictest confidence. We will never make your email address or details (name, address and phone number) available to any third party organisation without your prior consent.

We may disclose your personal information in certain circumstances, such as where we are required or authorised by law or where you have consented to us doing so. When making such a disclosure we will take reasonable steps to ensure that the recipient is bound by privacy obligations.

We will take all reasonable precautions to safeguard your information from loss, misuse, unauthorised access, modification, disclosure or destruction. The steps we take to secure personal information include protection measures (such as firewalls and anti-virus software), and restrictions on access to our database.

Where we no longer require your personal information for a permitted purpose, we will take reasonable steps to de-identify or destroy it.

In the event of any loss or unauthorised access or disclosure of your personal information that is likely to result in serious harm, we will:

(a) investigate and

(b) notify you and the Australian Information Commissioner as soon as practicable.

Access and correction

You may request access to any of the personal information we hold about you by contacting us as specified below.

Bay Quilters will take all reasonable step to ensure that all information we collect, use or disclose is accurate, complete and up to date. To ensure your personal information is accurate, please notify us of any errors or changes to your personal information and we will take appropriate steps to update or correct such information in our possession.

Cookies

A cookie is a small string of information that a website transfers to your browser for identification purposes. Anonymous information is collected from every website visitor. This collection includes pages viewed, date and time, and browser type. IP numbers are used to determine domain type and in some cases, geographic region. No association is made between this information and a visitor’s identity.

Bay Quilters website uses cookies to improve your experience. Such information is not combined with personally identifiable information collected elsewhere on the website unless you have provided your consent. By your continued use of this site you accept such use.

If you prefer not to receive cookies, you can adjust you may be able to block or disable cookies in your browser or device settings.

As a member, if you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you leave a comment, the comment and its metadata are retained indefinitely. This method enables us to recognise and approve any follow-up comments automatically.

For members, we also store the personal information you provide in your user profile. All members can see, edit, or delete their personal information (except their username) at any time. Website administrators can also see and edit that information.

Contact us

If you wish to exercise any of your rights relating to your information set out above, or you have any questions or concerns about this Privacy Policy or our information practices, please go to the Contacts section on our website https://www.bayquilters.com.au/contact/

Complaints

If you have any concerns about our use of your information, you have the right to make a formal complaint with the Officer of the Australian Information Commissioner (OAIC) at www.oaic.gov.au.

Changes to this privacy policy

Our privacy policy may change from time to time as updated on this website. Before providing us with personal information, please check this policy on our website for any changes. If you have objections to the Privacy Policy, you should not access or use the website.

This policy was last updated in August 2024.